ACEP19 Travel Guide for Attendees

When & where is ACEP19?

October 27-30, 2019 (Pre-Conference Courses begin Saturday, October 26) Colorado Convention Center 700 14^th St., Denver, CO 80202

Who can you expect to meet at ACEP19?

ACEP Scientific Assembly  is the premier emergency medicine specialty event each year with thousands of EM professionals in attendance from all over the world. The event brings networking, education, new technology and policy development all to one location allowing for attendees to gain knowledge, tools and resources to immediately include in their regular practice.

• Emergency Medicine Physicians
• Nurse Practitioners
• Residents
• Medical Students
• Physician Assistants
• Emergency Department Medical Directors
• Hospital Administrators
• EMTs/Paramedics

No matter what your role is in the emergency department – you don’t want to miss ACEP19!

Why should you attend?

The opportunities are endless at ACEP19. Are you looking for networking opportunities, to become a part of the ACEP community, earn CME credits or enhance your clinical skills? ACEP19 has something for everyone. Get excited about the future of emergency medicine with thousands of colleagues!

How to Register

There are several ways to register for ACEP19. Full conference and one-day pricing options are available.

• Online: acep.org/acep19
• Phone: 844-381-0911
• Fax: 972-999-4624 (available 24-hours)
• Mail: Send your registration form and information to ACEP Meeting Registration, P.O. Box 619911, Dallas, TX 75261-9911.

Download the form to send via fax or mail. Use promo code DENVER to save on registration costs. All promo codes must be applied at time of registration to receive the discounted rate. Discounts vary depending on registration type (i.e. member vs. non-member, full conference vs. one-day, etc.) and the date the code is applied. Discount codes are invalid after September 27. For registration questions, contact meetingregistrar@acep.org.

Hotel & Travel Information

Hotel

ACEP secured reduced room rates with several hotel partners to help make planning your trip to Denver both affordable and convenient. Hotel reservations can be made through ACEP’s official housing partner, onPeak. Rooms are reserved on a first-come, first-served basis. Through onPeak, you can book now and pay later. If your plans change, onPeak allows you make adjustments without penalty. Reservations should be made as early as possible for best hotel selection and price. If you have hotel reward points or are a member of a loyalty program, be sure to add your loyalty rewards number to receive those points when booking your room.

Flights & Airfare

With 23 scheduled airline partners, Denver International Airport (DEN) is the most convenient airport to the downtown convention center and the only major hub in a 500-mile radius. More than 190 non-stop flights are available to and from DEN with a majority of the destinations in the United States. This year, ACEP is partnered with Campbell Resources to offer the lowest airfares available at the time of your booking. Campbell Resources charges a $25.95 fee per airfare transaction. To make your reservations, email ACEP@campbelltravel.com or call 800-501-2570 or 972-716-2570, Monday through Friday from 8 a.m. to 5 p.m. Central Time. Don’t forget to mention you are attending ACEP19!

Ground Transportation

Whether you are traveling to and from the airport or throughout downtown, Denver has plenty of ground transportation options to help move visitors through the city. Regional Transportation District (RTD) is the rail and bus system offering public transportation throughout Denver. For $10.50 each way, travelers can take the Airport Rail to Union Station and vice versa. Trains leave every 15-minutes between 6 a.m. and 8 p.m. and every 30-minutes during times outside of those hours with stops at eight total stations. RTD also services the Light Rail and the RTD bus fleet. Taxi services, Uber and Lyft are all readily available at the airport and most hotels, attractions and shopping centers throughout Denver. Visit the individual websites or download the apps for more information and estimated fares.

International Travelers

ACEP welcomes travelers from around the world to experience the largest EM-focused conference each year. More than 50 countries were represented by past attendees and the count is expected to continue to grow for future events. International travelers should consider the following steps when planning the trip:

1. Start the visa application process well in advance of travel dates. The waiting period is lengthy due to the greater inspection of visa applications.
2. Review all visa information and requirements. Visa requirements vary from country to country. To determine what is required to visit the United States, contact the U.S. embassy or consulate in the country you live in.
3. Request a letter of invitation from for your visa application. ACEP sends a letter to support your visa application via email. Letters are only issued for individuals who have registered and paid in full for the event. Requests should be made more than 5-days before your embassy/consulate appointment and more than 10-days before the beginning of the conference. High volumes of letters are requested each year so it is best to request as soon as possible.
4. Schedule an appointment with the embassy/consulate. More information on applying for a visa is available on the US State Department
5. Research current USA border and customs requirements. Resources are available from Electronic System for Travel Authorization (ESTA), Western Hemisphere Travel Initiative (WHTI) and S. Customs and Border Protection.
6. Plan ahead for currency conversion. Most banks are able to exchange currencies. More information here.

Events & Exploring Denver

For job seekers and residents, ACEP will often seem like a never-ending job interview. Attendees focused on gaining CME credits through labs and hands-on training may reach the point of information overload. While these areas may be your main focus for the conference, don’t forget to schedule time to explore Denver and enjoy your trip.

Official ACEP Events

Start your trip with the ACEP19 Kickoff Party on Sunday, October 27 at the National Western Complex. Enjoy line dancing, bull riding, food and the opportunity to network with colleagues from 7:00 p.m. to midnight. If you are looking for a chance to network in small groups, consider the ACEP Dine Around program. ACEP’s Dine Around Denver is a chance to eat at one of Denver’s best restaurants for a three-course meal with wine. Five restaurants were selected for this year’s event. Each restaurant offers a custom menu for the program. Dine Arounds cost $100 per person and transportation to and from is the responsibility of the attendee. For more information and to view menu items, visit the Dine Around page.

Local Events & Attractions

Outside of the ACEP official events, take a chance to explore the lively areas of Denver. Several events are happening during the conference including Blue Man Group Tour at Buell Theatre from October 22 to October 27 and Claude Monet: The Truth of Nature exhibit at the Denver Art Museum. Other local hot spots include:

• S. Mint Denver, U.S. coin manufacturer
• 16^th Street Pedestrian Mall
• Union Station
• Coors Field, home of the Colorado Rockies
• Broncos Stadium at Mile High, home of the Denver Broncos
• Coors Brewery Tour

Family Activities and Information

Bringing your family with you to ACEP19? There is no need to stress! ACEP offers childcare for children aged 6-months to 12-years old at the Hyatt Regency Denver. Snacks and beverages are provided but meals must be provided by a parent or purchased at check-in each day. Child care is $45.00 per hour, per child. All children must be pre-registered before the conference. More information or to register, click here. Make plans to meet up with other families, go to dinner or plan other activities in Denver by joining the ACEP Family Facebook Group.

Official ACEP19 Family Friendly Events

• Exploring the Exhibit Hall
• Attending the Kick-Off Party at National Western Complex

Local Family-Friendly Activities

• Denver Zoo
• Denver Museum of Nature and Science
• Downtown Aquarium
• Children’s Museum of Denver

Get discounted rates to multiple family-friendly attractions with the Denver CityPASS. Choices of three, four and five attraction passes are available.

Want to participate, but can’t go?

Just because you can’t make it to ACEP19 in person does not mean you have to miss out. Experience ACEP19 online with VirtualACEP. VirtualACEP gives you access to audio and slides from all of the meeting’s courses presented during the conference in a unified view. This experience includes contextual notes synchronized with the replay of each session slide-by-slide, playback speed options for a slower or faster-paced experience, the ability to discuss and comment with your peers from the online player and the ability to create a playback list of your favorite sessions to access later. Register online today! Pricing and information can be found here.